Case Study

From table chaos to automated CSRD solution

About

Insta GmbH is a medium-sized company from Lüdenscheid that specializes in sophisticated electronic solutions in the building systems technology segment.

250-500

Employees

Electronics

Branch

2024

Start year

Solution

Double materiality analysis
ESRS
CO₂ balance
CSRD report

Professional

+ Enterprise

Package

The challenge

Sustainability needs structure

Insta GmbH began addressing sustainability at an early stage. Due to the Supply Chain Sustainability Act (LkSG) and increasing customer requirements, it became clear that the topic would not only remain relevant, but must become an integral part of the corporate strategy.

The company is ISO-certified, already balances its CO₂ emissions and relies on resource-conserving working methods with renewable energies and digital processes. However, with the introduction of CSRD, it quickly became clear:

The reporting requirements are more complex than expected.
Excel and manual processes are no longer enough.
The necessary expertise for legally compliant implementation was lacking internally.

Planted helped us to get an overview of the CSRD data jungle. The team has enormous know-how that we were able to benefit from. The close collaboration enabled us to implement the CSRD independently in the software.

Vivien Sarah Fielk

Sustainability & Material Compliance Officer

Insta

To the video interview

Solution

Smart technology meets expert knowledge

After a comprehensive market comparison, Planted was chosen - the combination of intuitive software and personal advice was convincing.

"Planted has clearly stood out both in terms of price and the software itself. We were particularly impressed by the user-friendliness - even for colleagues who have not worked much with CSRD so far. Added to this is the individual expert support that accompanied us at every stage," says Vivien Sarah Fielk, Sustainability & Material Compliance Officer at Insta.

From the dual materiality analysis to report preparation‍

The process began with a joint kick-off, at which the most important CSRD requirements were explained to the management and sustainability team in a practical and understandable way.

The double materiality analysis was then carried out together with the Planted team of experts. The team developed the relevant business activities and stakeholders in three structured workshops. With the support of the AI feature in Planted's ESG software, impacts, risks and opportunities were identified and assessed.

At the same time, the recording of CO₂ emissions according to the GHG protocol began. After targeted onboarding, Insta's sustainability team was able to create the carbon footprint independently within the software. Regular jour fixes with the Planted team of experts ensure that the process is continuously optimized and open questions are clarified directly.

Outlook

Further expanding the sustainability strategy

The next step is to implement the CSRD report with Planted. "Thanks to Planted, we have a clear structure for our CSRD reporting obligation. The software saves us an enormous amount of time and gives us security in implementation," says Vivien Sarah Fielk.

For Insta GmbH, sustainability is not a one-off project, but a continuous process. Further milestones are on the agenda:

Improvement in the EcoVadis ranking from bronze to silver
Further development of the sustainability strategy in the areas of CO₂ reduction, social responsibility and environmental management
Optimization of internal processes to integrate sustainability even more strongly into the corporate strategy
Opening up new markets with sustainable business concepts in electronics and electrical engineering

The collaboration with Planted ensures that these goals are not only implemented ambitiously, but also efficiently and in a structured manner .

Even though we will probably no longer fall under the CSRD as a result of the Omnibus Regulation, sustainability remains a strategic goal - anchored at management level and supported by our corporate values and customer requirements. The materiality analysis forms the basis for our future sustainability activities, which we will document in the VSME report in future.

Vivien Sarah Fielk

Sustainability & Material Compliance Officer

Insta